For entrepreneurs, freelancers, and e-commerce owners, having a business address is a necessity. But not everyone wants to use their home address, and renting an office can be expensive. The solution? A virtual business address. In this guide, we’ll explain what a virtual business address is, why you need one, and step-by-step instructions on how to get one in 2025.
What Is a Virtual Business Address?
A virtual business address is a real street address that you can use for your company without needing to rent physical office space. It allows you to:
- Receive mail and packages
- Forward important documents internationally
- Use the address for business registration, tax filings, and bank accounts
- Present a professional image to clients and partners
Unlike a PO Box, a virtual business address is a real U.S. street address, which is accepted by government agencies, the IRS, and banks.
Why Do You Need a Virtual Business Address?
- Privacy Protection – Keep your home address off public records.
- Professional Image – A U.S. office address builds trust with clients and banks.
- Compliance – Required for LLC formation, business licenses, and tax filings.
- Flexibility – Run your company from anywhere in the world.
👉 If you’re considering forming an LLC without renting office space, check out our full guide on LLC without a physical address.
How to Get a Virtual Business Address (Step by Step)
- Choose a Provider
There are many trusted providers of virtual addresses. Popular options include: - Select a Location
Pick a state or city that fits your business strategy. For example:- Delaware or Wyoming for LLC privacy
- New York or California for brand image
- Sign Up Online
Most services allow you to choose an address and set up your account in minutes. You’ll need to upload ID documents for verification (as required by the USPS Form 1583). - Mail Forwarding & Scanning
Virtual address providers scan your mail and forward it to your home or anywhere in the world. - Use It for Business Registration & Banking
With your new address, you can:- Register your LLC
- Apply for an EIN with the IRS
- Open a business bank account
Virtual Business Address vs. Registered Agent
It’s important to note that a virtual business address is not the same as a registered agent. Every LLC still requires a registered agent with a physical address in the state of formation. Many entrepreneurs use both: a registered agent for legal compliance and a virtual business address for daily operations.
Cost of a Virtual Business Address
On average, virtual business address services cost:
- $9 to $20 per month for basic plans
- $25 to $50 per month for advanced mail forwarding and scanning
Compared to renting an office, this is a very affordable option.
Common Questions (FAQ)
1. Can I use a virtual business address to open a bank account?
Yes, most U.S. banks accept a virtual street address for LLCs and corporations.
2. Is a virtual business address legal?
Yes, as long as it’s a real street address (not a PO Box) and you also maintain a registered agent for your LLC.
3. Can non-residents get a virtual business address?
Absolutely. Virtual addresses are ideal for international entrepreneurs.
4. What’s the difference between a virtual office and a virtual address?
A virtual office may include meeting rooms, receptionist services, and phone answering, while a virtual address is limited to mail handling and compliance.
Final Thoughts
A virtual business address is an essential tool for modern entrepreneurs. It protects your privacy, gives your business credibility, and makes compliance easier. Whether you’re forming an LLC, starting an e-commerce store, or freelancing worldwide, a virtual business address lets you operate legally and professionally without needing a physical office.